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How e-mail works  ·  Outlook Express Configuration  ·  Checking e-mail   ·  How to compose and send messages ·  Managing your e-mail ·  Address Book ·  Outlook tips

Outlook Express folders automatically created:

Inbox - holds your incoming mail
Outbox - holds your current mail before it is sent
Sent Items - stores copies of all outgoing messages
Deleted Items - contains e-mail that has been deleted
Drafts - stores drafts of outgoing messages
Templates - Mail you have saved with a specific format that you will re-use in the future
Unsent Messages - If you turn off the Option, Send mail immediately, all your sent mail resides in this folder until you terminate your mail session
    

INBOX

The Inbox is intended for storing incoming e-mail messages. Old messages should not be kept in the Inbox; they should be moved to other folders or deleted once they have been read.

Deleted Items 

To delete a message, select the message in the Outlook's top section and click on the Delete button. The highlighted message will now have a small mail icon with a red X through it. To purge the deleted messages, choose Edit, Purge deleted messages.

If you delete a message by mistake and have not yet purged it, you can undelete it by highlighting the message, choosing Edit, Undelete.

New Folder

Messages that you would like to save should be moved into another folder; they should not be left on your Inbox. Folders may be created and used on your local PC.  E-mail messages stored in folders on your local PC are accessible only when you are using that particular PC.

To create a new e-mail folder, select File, Folder, New. This will produce the New Folder window.

Type the name of the folder you want to create (e.g. Minutes) in the upper field. You can name this folder anything you want, a project name, a persons name or topic name. Use the lower field to select the location under which the new folder should be created.

Filing Messages   

To move an e-mail message from your Inbox to another folder, select the message in the top section and then choose Edit, Move To Folder.  This will open a list of available folders. Click the folder that you want to store the message in. The message will be deposited in the new folder and removed from your Inbox.

Messages that have been stored in other folders can be used the same way you would as if they were still in your Inbox; you can move, delete, reply-to and forward them. To switch from your Inbox to another message folder,  select the folder to be displayed on the left section.

NOTES:

Be selective about saving old e-mail messages. Messages that you do not need to keep should be deleted. Messages that you want to keep for long-term reference/storage should be moved into Local Mail folders on your PC. Important messages that you want to be able to access from several different locations (e.g. home and office) should be stored in e-mail folders on the server (RCI or Eden).

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Last update: 10/21/99