Important Notice: This document was tested for accuracy and technical quality assurance using Microsoft Windows 98 Second Edition through XP Professional with Service Pack 2. If your results do not match those here, please consult your department computer support person or contact your campus Help Desk for assistance in obtaining updates and patches for your computer. You can also update your computer by visiting http://windowsupdate.microsoft.com and http://officeupdate.microsoft.com. Please note you will need to use Internet Explorer to obtain the updates.
In establishing criteria for e-mail software at Rutgers, the University Office of Information Technology (OIT) uses two special security measures to help protect the University community using the Rutgers Network: SSL (Secure Sockets Layer) and SMTP Authentication, often called SMTP "Auth" for short.
SSL encrypts and protects messages while in transit between computers and prevents electronic "eavesdropping." It does not protect information while it resides on a machine, just while it is in transit. SMTP Auth verifies that any mail the server is instructed to deliver actually originates from a valid Rutgers user account. Most newer versions of e-mail software utilize SMTP Auth, which can be configured in e-mail settings by sending an e-mail username and encrypted password before transmitting outgoing messages. It also helps protect e-mail from viruses and hackers who are looking to steal people's private information. Laptop users who travel frequently will find SMTP Auth especially helpful. Once configured, the e-mail software will not have to be reconfigured at each new location or connection method.
OIT also strongly recommends Outlook be used with the IMAP (Internet Message Access Protocol) software protocol for sending and receiving e-mail. IMAP permits a "client" e-mail program like Outlook XP to retrieve and manipulate messages from a desktop computer at home, a work station at the office, or a laptop computer while traveling without the need to transfer messages or files back and forth between those computers as required by the older and less efficient POP (Post Office Protocol) program.
1. Start Outlook by clicking on the Start button and navigating through the menus to Programs (or Programs) to select Microsoft Outlook. Once the program is started, click on the Tools drop-down menu and then select E-mail Accounts...
2. A "wizard" dialog box will appear and offer you the option to Add a new email account or to View or change existing email accounts. Click to choose to add a new account. Disregard the Directory options:
3. Click the Next button.
4. Select IMAP as the type of mail server:
5. Click the Next button.
Click the More Settings button to continue:
7. In the Internet Settings dialog box, click the Advanced tab and verify these settings:
8. Click on the Outgoing Server tab, and make sure that My outgoing server (SMTP) requires authentication, and Log on using is checked. In the User Name field enter your Rutgers NetID. The Office of Information Technology strongly encourages that the Remember Password box remain unchecked to protect your security:
9. Click on the OK button. The wizard should present you with a Congratulations dialog verifying your set up was successful:
10. Click the Finish button and Outlook XP is ready to use on the Rutgers Network.
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